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Requested by: College Promenade BIA 
Address: 794 College St, Toronto M6G 1C6
Procurement Contact Person: Meg Marshall (Project Manager)
Telephone Number: 416-801-5910
Email Address: biacollegepromenade@gmail.com

1. Background/Introduction

The College Promenade BIA recently undertook a streetscaping project, and is currently working to maintain the quality of that project by implementing various programs designed to deter vandalism and to encourage community engagement.  One such project is the flower & maintenance program.  The BIA is currently requesting proposals for the 2021 calendar year. 

2. Project Goals and Scope of Services
The goal of this project is to create flourishing green spaces, as well as maintain tree pits within the College Promenade BIA.  
The BIA area is from Havelock to Shaw on College Street, and extends as far back as the first alley on all perpendicular streets. 

Services to include: 
  • Maintenance and planting of 7 (seven) planters throughout the neighbourhood.
  • Maintenance (and re-planting, if necessary) of 5 (five) parkettes, including pruning, throughout the neighbourhood.  
  • Maintenance of 65 (sixty five) tree pits throughout the neighbourhood.
  • Maintenance includes clean up of litter, removal of weeds/dead foliage, and watering of parkettes & planters.
  • The BIA is expecting no more than 3 (three) plantings of planters, and no more than 1 (one) of parkettes.  The cost of a holiday display for the planters is also requested.
  • Watering services to be provided 
    • Please note that there is NOT A water hook-up source available 
3. Anticipated Selection Schedule

Proposals will be accepted until Wednesday, February 17th, 2021, at 5:00PM.  The awarded company will be notified no later than Monday, March 1, 2021, at 5:00PM. Work will commence in mid to late March or early April, 2021.

All companies are invited to visit our neighbourhood and forward any questions relevant to the RFP to biacollegepromenade@gmail.com in order to better create an RFP.

4. Time and Place of Submission of Proposals
Proposals should be submitted in .pdf format to biacollegepromenade@gmail.com. 

5. Timeline

Based on review of completed work and communication with the BIA board, the awarded company will hold the contract for the 2021 year.
 
6. Elements of Proposal
All proposals must include description of suggested plants and holiday elements but should highly consider: 
  • Heucheras
  • Star Juniper
  • Variegated Euonymus  
  • Bareenwort
  • Serviceberry/Saskatoon Berry
  • Paw Paw/Asiminia Triloba
Proposals must explain water transportation throughout the BIA. 

Schedules of Events regarding the following must be outlined: 
  • how frequently watering will take place (we recognize that this may change season by season)
  • seasonal plantings
  • Maintenance schedule ​
Payment schedule (please note that 3-4 payment dates should be identified to coincide with each seasonal planting)

Please separate the tree maintenance from proposals, as this is an optional service dependent on the City of Toronto’s Forestry Department policy changes.

All proposals will allow for a cancellation of tender with 30 (thirty) days notice.


7. Evaluation Criteria
  • Examples of past work;
  • References for past and/or current work; 
  • Cost of services;
  • Explanation of expertise/technical ability


8. Possible Roadblocks

There is no onsite access to water. 

9. Budget
​
$20000

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Land Acknowledgement
The City of Toronto acknowledges that what we now call Toronto is on the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. The City also acknowledges that Toronto is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaties signed with multiple Mississaugas and Chippewa bands.
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