The BIA is presently requesting tender proposals for the following:

Flower & Maintenance Program

Anti-Graffiti Program


Project Name or Description: Flower & Maintenance Program

Company Name: College Promenade BIA

Address: 794 College St, Toronto M6G 1C6

Procurement Contact Person: Meg Marshall (Coordinator), Frank Paulo (Chair)

Telephone Number of PCP: 647-561-4088 or 416-801-5910

Email Address of PCP: biacollegepromenade@gmail.com

1. Background/Introduction

The College Promenade BIA recently undertook a streetscaping project, and is currently working to maintain the quality of that project by implementing various programs designed to deter vandalism and to encourage community engagement.  One such project is the flower & maintenance program. The BIA is currently requesting proposals for the 2019 calendar year.

2. Project Goals and Scope of Services

The goal of this project is to create flourishing green spaces, as well as maintain tree pits within the College Promenade BIA.  The BIA area is from Havelock to Shaw on College Street, and extends as far back as the first alley on all perpendicular streets. Services to include:
Maintenance and planting of 7 (seven) planters throughout the neighbourhood.  
Maintenance (and re-planting, if necessary) of 5 (five) parkettes, including pruning, throughout the neighbourhood.  
Maintenance of 65 (sixty five) tree pits throughout the neighbourhood. Maintenance includes clean up of litter, removal of weeds/dead foliage, and watering of parkettes & planters.
The BIA is expecting no more than 3 (three) plantings of planters, and no more than 1 (one) of parkettes.  The cost of a holiday display for the planters is also requested.

3. Anticipated Selection Schedule

Proposals will be accepted until Monday, December 31, 2018, at 5:00PM.  The awarded company will be notified no later than Thursday, January 31st, 2019 at 5:00PM. Work will commence in March, 2019.
All companies are invited to visit our neighbourhood and forward any questions relevant to the RFP to biacollegepromenade@gmail.com in order to better create said RFP.

4. Time and Place of Submission of Proposals

Proposals should be submitted in .pdf format to biacollegepromenade@gmail.com.

5. Timeline

Based on review of completed work and communication with the BIA board, the awarded company will hold the contract for the 2019 year.  Tenders will be announced for the 2020 year again in September 2019. Current companies are welcome to submit bids for consecutive years.

6. Elements of Proposal

All proposals must include description of suggested plants and holiday elements.
Elements should include some evergreen (perhaps boxwoods) which can be allowed to thrive year-over-year.
Proposals must explain water transportation throughout the BIA.
Please separate the tree maintenance from proposals, as this is an optional service dependent on the City of Toronto’s Forestry Department policy changes.
All proposals will allow for a cancellation of tender with 30 (thirty) days notice.

7. Evaluation Criteria

Examples of past work;
References for past and/or current work;
Cost of services;
Explanation of expertise/technical ability

8. Possible Roadblocks

There is presently no onsite access to water (although we are constantly working with our business members to access water in different areas of the BIA).  Water is presently available at Fred Hamilton Park (College/Roxton), and will need to be transported to the various locations throughout the BIA.

9. Budget

The monthly budget for this project is no more than $1800


Project Name or Description: Anti-Graffiti Program

Company Name: College Promenade BIA

Address: 794 College St, Toronto M6G 1C6

Procurement Contact Person: Michelle Genttner (Coordinator), Frank Paulo (Chair)

Telephone Number of PCP: 647-561-4088

Email Address of PCP: biacollegepromenade@gmail.com

1. Background/Introduction

The College Promenade BIA recently undertook a streetscaping project, and is currently working to maintain the quality of that project by implementing various programs designed to deter vandalism and to encourage community engagement.  One such project is the anti-graffiti program. The BIA is currently requesting anti-graffiti proposals for the 2019 calendar year.

2. Project Goals and Scope of Services

The goal of this project is to eliminate graffiti in a timely manner from the College Promenade BIA.  The BIA area is from Havelock to Shaw on College Street, and extends as far back as the first alley on all perpendicular streets. Services to include: photographic evidence of the graffiti, as well as evidence of its removal. ‘Removal’ can include the physical removal of any graffiti or (as permitted) the neat painting over of such graffiti.  Members of the BIA who do not participate in the anti-graffiti program will be provided to the awarded company.

3. Anticipated Selection Schedule

Proposals will be accepted until Monday, December 31st, 2018, at 5:00PM.  The awarded company will be notified no later than Thursday, January 31st, 2019, at 5:00PM. Work will commence in February, 2019.
All companies are invited to visit our neighbourhood and forward any questions relevant to the RFP to biacollegepromenade@gmail.com in order to better create said RFP.

4. Time and Place of Submission of Proposals

Proposals should be submitted in .pdf format to biacollegepromenade@gmail.com.

5. Timeline

Based on review of completed work and communication with the BIA board, the awarded company will hold the contract for the 2019 year.  Tenders will be announced for the 2020 year again in September 2019. Current companies are welcome to submit bids for consecutive years.

6. Elements of Proposal

The BIA will accept per-piece or monthly maintenance removal proposals.
Per-piece proposals must include an explanation of costs per removal, as well as any projected monthly ceilings.
All proposals must include a description of the recognition and treatment of graffiti, as well as a timeline for how frequently the company will visit the BIA to ensure cleanliness.
Areas of maintenance include all first-floor façades of commercial properties within the BIA (this includes businesses along College Street as well as side streets as listed above), as well as BIA property (including benches, hydro vaults, etc).
A member of the BIA board (or their coordinator) will be available to walk through the area for confirmation of required areas of maintenance, on request.
All proposals will allow for a cancellation of tender with 30 (thirty) days notice.

7. Evaluation Criteria

Examples of past work;
References for past and/or current work;
Cost of services;
Explanation of expertise/technical ability

8. Possible Roadblocks

Part of our streetscaping project includes elements that have special finishes to them.  Benches and BIA plaques are particular elements with a ‘rust’ finish. Benches also have wooden elements that require special attention.
Access to water (if not at the company’s disposal) can be coordinated through the BIA, when necessary.

9. Budget

The monthly budget for this project is no more than $650